When does the fee apply?

Nordiq Canada introduced a fee for participants in Tier 3 events in 2023. Review the Nordiq Canada Tier 3 Event License policy to confirm the current requirements.

A Tier 3 event meets all of these criteria:

  • It is neither a Tier 1 nor Tier 2 event. Tier 2 events use the Nordiq Canada Tier 2 Event License Fees (SMDL) feature.
  • It is open to participants who are not members of the host club.
  • It collects more than $5 per participant before processing fees.
  • It is sanctioned by the division and requires a Technical Advisor and a Level 1 Chief of Competition.

Examples include the Canadian Ski Marathon, Canmore Nordic Canada Day Fun Run, and Coupe des Fondeurs.

Events that meet this definition require a Tier 3 Event License fee of $3 per person per day.

Add the fee to a registration form

In order to make this as easy as possible for clubs, Zone4 has implemented this as a pre-set field that automatically charges the $3 and routes these funds to Nordiq Canada.

On the registration form builder, this is implemented under Preset Fields “Nordiq Canada Tier-3 Licence” which just adds a single field called “Nordiq Canada Fee” – this is fine for simple single-day events, but more complex registrations will need to use the old form builder described below.

For a single-day event, the preset field adds one $3 fee per participant.

For a multi-day event or further customization, click the … menu in the upper-right corner of the form builder and choose Go back to the old editor.

Choose Preset Field -> NC Tier 3 Licence

In the old form builder, you can customize the label of the field so for multi-day events, you will need to add one field for each day. In the example below, I created one field called “NC Tier 3 Licence – Monday” and then made it conditional to only display if the registrant clicked one of the Monday race categories.

On the public side of the registration you will then see the Monday $3 fee become visible when a registrant selects a Monday category.

Repeat the setup with a separate conditional field for each event day. For example, if someone registers for Monday and Tuesday events, configure one $3 field for each day so the total licence fee is $6 per participant.

If one registration option covers multiple days of racing, use the same technique to show multiple NC Tier 3 Licence fields when that option is selected.

Discount codes

The final consideration is that we have made the NC Tier 3 Licence type a ‘discountable’ field which means that you can create discount codes that apply their % discount to the $3 along with other fee fields. So if you have free entries you are giving away to sponsors or partners, you can have them register for free without paying anything and still be compliant with Nordiq Canada policies because the $3 will still be assessed to the club and debited from your club account and sent to Nordiq Canada. That means your club is paying the $3 fee on the participants behalf, but that is your choice if you setup your discount codes to include that specific fee which gives you all the control you need to create the registration experience you desire for your event.