Uploading Racers

Select the “Time Limit” template on the Create a Race window:

And then select the “Upload Racers from a CSV” option.  The full help page for uploading racers from CSV can be found here. The CSV file should have a column called “Team Name” to identify the relay teams, a column called “Race Type” to identify whether racers are in the 24hour or 8hour race.  Each row should be an individual racer, and all the rows representing members of a relay team must have the exact same value in the “team name” column.  Racers who are not part of a relay team should have the “team name” column blank.

Creating Teams

On the lower right part of the Settings tab, there is a button called Team Relay Options. Click on that to open the team settings, then turn on the Enable Relay Team Grouping option and set the Team Field to be “team name”.  Ordering is not important if the racer numbers are already assigned.

Assigning The Start List

On the start list page, select the All Racers Start in One Group option. Racer numbers were already assigned in the CSV file that was used to create the race, so do not do anything in the Assign Racer Numbers step.  Setting a scheduled start time is probably unnecessary, we will record an actual start time for all racers.

Editing Option Fields

When racers are uploaded from CSV, you’ll have the option to set different fields as to different types. In order to group racers into courses and categories on results, fields need to be marked as Option Fields. You should have set your categories as options when you uploaded the file, but if you need to change something to an Option Field you can follow the steps below. From the race overview, navigate to Racers and click on Custom Racer Fields:

Then click the edit button next to the field you wish to edit. In the Data Type dropdown menu, select Option: All current unique entries in this field will now appear as Options. You can also add, remove and edit the options on this screen.

Creating Course Groups

In a time-limit format race, the course groups are used to specify an end time for the group of racers.  On the Courses page, select the proper group field you wish to divide your courses by:

After clicking Create these Groups, you will be see options to fill in the end time of the race. These times should be entered as the Time of Day that the last racer can cross the line:

Selecting Timing Devices

Usually for this type of race, we’ll use one timing device at the start to collect a start time for everyone, and then a seperate one to collect the lap and finish times. The start time device will usually be a phone or Summit Timer, which is important as these devices will give the same start time to every racer. The Lap/Finish device will be the same timing point, and can be a GoChip Activator. This allows times to be assigned automatically without human input each lap. You can also add a manual backup, and a precall device if required.

It’s always a good idea to add a Min Split in your courses. A Min Split is the minimum time between two timing points, and will help filter extra times than might come from racers crossing the lap point without doing the full lap. This can be especially useful if you are using the Team features.

Announcer

On the announcer screen, racers who have been read by the precall and have not crossed the timing point yet will display a lap count only (no time) on the right column.  When they cross the line, their time will populate. For racers on a team, the team member‘s name will show up, and the team name will show up on the second line.

The full help page for the announcer system is here.