Create Sprint Heats

Sprint Heats are run as a separate race to the qualifier. You can set up the heats race as soon as you have the sprint qualifier results set up – you do not need to wait until the qualifier has completed to set up the heats.

Setting up the Qualifier Results

The first thing to consider is the qualifier results – to create heats, you need a result set in your qualifier grouped in the same way that the heats will be grouped. For example, if your race will have separate heats for open men and junior men, then you need to have junior men and senior men grouped separately in the qualifier results.

If the groups in your qualifying results are sorted into the same order as the heats will be run, that will also save a step later on

Create the heats race

To create the sprint heat race, find the Sprint Heat Timing button on the Timing tab of the qualifier race:

After you have created heats, this button will take you to the heats instead of setting them up again.

If you have already set up a heats race, you will be taken to that race. If you have not set up heats yet, you’ll see a screen prompting you to choose a few options for your heats race:

Click the Create Heats button to create your heats race

You can change the heat start times later on, so don’t worry too much about setting a first start time. The important thing is to make sure you select the qualifying result set that has racers grouped the way they will be grouped in the heats.

Selecting a Heat Format

For each start group, you’ll need to choose the correct heat format – that is, the number of quarterfinals and the number of racers in each quarterfinal. Only a limited number of heat formats are supported by Zone4 Timing, you can can see a list of some of those formats here: https://help.zone4.ca/kb/xcski-sprint-heat-formats/

To select the heat format each group will use, click on the existing heat format name in the groups table, and then select the new format from the popup window

Once you have selected the correct heat format for each group, click on the “Create Heats” button at the bottom of the page.

Setting the Heat Schedule

The parameters that are used to assign heat start times can be adjusted by clicking on the “Heat Schedule and Start Times” title. alternatively, you can adjust the heat schedule as necessary by simply typing a new heat start time in the “Start Time” column beside each heat.

Importing Racers from the Qualifier

It is important that racers are not tied in the qualifier – it is up to you to break any qualifier ties before the racers are imported into the heats. You’ll see the racers highlighted in yellow on the qualifier results if they are tied. you can break a tie by clicking on either tied racer, and adjusting their time so that it is not tied with any other racer. Usually, this means adding one one-thousandth of a second the racer with the lower bib number, but that’s up to the rules of your specific race format.

After each category finishes their qualifier race, you can import those racers with their qualifying time and rank into the heats file by clicking the “import” button beside that category on the heats page:

Click import when a category is finished the qualifier. You’ll see the “count” column fill in when racers are imported.

Importing happens on a category-by-category basis because time is tight between the qualifier and heats. As soon as racers have been imported for a category, you can print brackets for that category and hand them off to the jury or race office for review and posting.

Assigning new Racer Numbers

Usually, racers do not keep their bibs from the qualifier. Enter the first racer number for each category in the “first #” column, and hit the “Assign #s” button to re-assign numbers to all the imported racers based on their qualification rank.

Publishing and Printing Heat Brackets

There is no “start list” for heats – just the results. Go to the results tab to find the heat brackets. If you print them before the heats have started, they will only contain start order. Once a heat has completed, the brackets will update to display finish order instead and the heat in the next round will fill in.

Updated on 2020-02-24

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