Everything you need to do during the race to keep things running smoothly.
The timing dashboard is your home during the race. This will give you an overview of all the racers’ progress through your timing points and alert you to any potential issues we can detect.
Recording Start Times
If you aren’t worried about being precise or if you trust your race to start exactly on time, you can simply set a scheduled start time during race setup and use that time as your start time. However, in most cases you are going to want to record the actual start time for your racers.
Recording a mass start time
Using a timing device
On your Device Setup page, click Assign a Device on the Start timing point and select a device that will be used to record the start time. Then on the device itself, enter the racer number of any person in a start group to record a mass start time for all the racers in that start group.
If you enter an incorrect number on the timing device, it may assign the start time to a different group. If this happens, you can find the Clear Recorded Start button under the three-dot ⋮button beside each start group.
If you record a time without a bib number attached to it, or a bib number of somebody who is not in the race, you can find it in the list of all recorded times by clicking on Show Times Grid beside the start timing point:
Once you have found the actual start time in the grid, use the instructions below to enter it:
Entering a time on the web
If your race is configured as a Mass Start race (this is the default, unless you’ve selected a time trial template when creating your race), you’ll see a Record Start button beside each start group. You can click this button, and then click Save Start Time on the green confirmation bar to record a start time for the group:
Additionally, the time displayed on that green confirmation bar is editable, so if you are unable to record the start time for any reason you can click that Record Start button after the race has started and type in the actual start time.
Recording Individual Start Times
It is highly recommended to have a device assigned to the start of an individual start race. The most likely alternative is to use scheduled start times for results and this is only practical if you can be sure that every racer will be starting on time. As such this function is only useful for small events. Times entered in the starting devices (Usually a device with Zone4 Android App or summits) will be automatically synced with Zone4 Timing.
Correcting Individual Start Times
If for any reason a racer is given the wrong start time or no start time at all, you can manually enter that racers start time. Click on the racer’s name in the start list top open their Edit Racer window. You will notice the assigned times column pictured below. Simply enter the correct start time in the appropriate area. Note that the start time should be entered in the recorded start time section unless results are being calculated using scheduled start times for results. Once the time is entered it will be automatically saved.
Just like with the mass start times above, the Times Grid for the start timing point will be useful to look up the full list of times that were recorded at the start to find the racer’s correct start time.
Recording Chip Start Times
In some race formats, especially large running races, racers will receive both an individual start time and a mass start time (often referred to as the “chip start” and “gun start” times, respectively). If you assign both a chip timing device and another type of device to your start point, we will record the chip times as the racer’s individual start time, and times from the other device as their mass start time.
In this example, every racer would have a chip and receive a unique time from GoChip activator #32, and we would give our starter Tablet #3 and instruct them to enter the number of any person at the start line to record a time for the group.
The Edit Racer window will be one of the most used windows in Zone4 Timing on race day. This window has two distinct tabs as pictured below. The racer info tab is where you can change any info for an individual racer. Here you will be able to change a racer categories, correct any misspelling in their name, or assign them a new number. The timing tab is where you will be able to change any information related to the timing of that racer.
Adding racers that were not imported from registration is easy, but can be time consuming. It is best to avoid having to add many racers on race day especially if you are requiring lots of data fields for each racer.
- First navigate to the Racers tab of Zone4 Timing.
- Once there select the Add Racer option. These steps are pictured below.
- Once there, fill in the relevant information. The number of fields displayed here will vary depending on what you have set up in your registration. Be sure to select a start group, crossing order, category and bib number for each racer or they will not appear on results. Note that depending on your race format, not all these options will be available. Once you’re finished click the done option at the bottom of the page and move on to the next racer. These steps are pictured below.
Assigned Times vs Recorded Times
are every time that a racer has recorded even if the system has ignored that time. For instance, if a racer is warming up on the course before the start of the race and they cross a timing point, this time will be ignored by the system because that racer does not yet have a start time. These times however will be shown in recorded times. This way if a time that should have been assigned is accidentally ignored (This can happen when, for example a racer has not been given a start time) those times can still be found and assigned to a racer. Recorded times are an essential failsafe on race day.
Pictured below is an example of recorded times. As you can see they have been ordered by the time of day they were recorded.
Assigned times are the times that have been assigned to a racer at a timing point. This will usually happen automatically, but you have full control to delete, modify, or enter completely new times by typing a time into the appropriate box.
The system will always attempt to use the best time for a particular timing point. If you have multiple timing devices assigned to a single point, the time from the most precise device will be used. If multiple times from the same device are recorded (for example, if the racer stops and walks back over the timing point) their first recorded time will be assigned to that point.
A useful tool to use during your race is the Timing Warnings. These are found in the Timing Tab of Zone4 Timing. These will show a variety of suspicious times for racers. When the system detects a warning, a number will appear next to the Timing tab as pictured below. The number that is shown is number of warnings you currently have.
- Once a warning has been reviewed and resolved or is determined to not be suspicious, you can select the mark as resolved option pictured below. This way the warning will no longer appear.
- If you find that you are getting lots of warnings that are not particularly relevant you can Hide Warnings by selecting configure warnings in the overflow menu. Here you can adjust the sensitivity for outlier warning and choose to completely ignore certain types of warnings.
- Outlier times are times that are significantly different than the times posted by other racers at a particular point. This function becomes more accurate the more times it has to base its averages on. There may be a large number of outlier times at first that will later be ignored by the system once more times are available.
- Though the system is designed to ignore extra crossing orders, when they are detected they can be useful for troubleshooting especially for a race not using GoChip timing. For Example: If in a multi lap race, a racers number is accidentally entered wrong on the timing device, this may show up as an extra crossing order for the racer whose bib was accidentally entered.
- Perhaps the most useful warnings are the missing times. These will appear if a racer reaches a timing point without having recorded a time at the previous point on course. These generally require further investigation and can sometimes mean that a racer has missed part of the course or taken a wrong turn. It is recommended to open the edit racer window for the identified racer and check both assigned and all recorded times to have a better idea of what they may have done.
Did Not Finish, Did Not Start, and Disqalified Racers
Racers who did not start (abbreviated to DNS in Zone4 Timing, and also sometimes called “scratches”) are racers who registered but did not start the race. Non finishers (DNF) are racers who start but do not finish the race and Disqualified racer (DSQ) are usually racers who have violated the race rules.
To set a racer as DNS, DNF or DSQ, first select the racer by clicking on their name in the start list, results, or Find a Racer page. Once in the Edit Racer page select the More Options menu, then select the Disqualify Racer, Set Racer Status to DNS or Set Racer Status to DNF option as pictured below.
Once this is done, an orange bar will appear in the Assigned Times section of the racer page, as is pictured below. You can reverse the DNS, DNF or DSQ designation of a racer at any time by selecting the orange bar and clearing DNS/DNF/DSQ status as is pictured below. This can also be done in the More Options menu.
You can set racers to DNS/DSQ before, during or after the race and racers to DNF during or after the event.
After the Race
After the race it is important to review all results both private and public results sets. Look for outlier times, missing times and racers who did not start or did not finish. If you wish to print results follow the instructions in the the Print Results Section of the How to Setup Results section of the user guide.